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The Change Log window allows you to view the change log details for the entire analysis. This includes the version history details and the specific changes that were made to the analysis. The window also allows authorized users to activate and configure the Change Log for an analysis.
If a change log does not yet exist for an FMEA or DVP&R, an authorized user can choose [FMEA/DVP&R] > Change Log > Activate Change Log to open the FMEA Change Log window and active the change log. Once a change log is active, any user can open the window by choosing [FMEA/DVP&R] > Change Log > View Change Log.
The Change Log window is divided into three main areas:
The Change Log Activation area displays information about the change log and provides options for authorized users to configure the change log.
The Version History table displays information about each version of the analysis.
The Change Log table displays some or all of the modifications made to the analysis since the change log was activated.
The Change Log Activation area shows the date and time that the change log was activated, along with the name of the authorized user who activated the change log. In addition, authorized users can use the following options to configure the change log. For standard databases with login security enabled and for enterprise databases, the authorized users are the project owner and users with the "Manage all projects" permission. For Standard databases without login security enabled, every user is an authorized user.
Click the Require reason for change check box to require all users to justify each change made in a revision.
Click De-Activate Change Log to de-activate the change log regardless of whether or not a revision has started. A warning message will alert you that selecting this option will clear the change log and that this action cannot be undone. Click Yes to delete both the change log and version history of the analysis.
The Version History table provides an at-a-glance display of the details for all versions of the analysis since the change log was activated (i.e., the "original" version and each subsequent revision).
# displays the automatically generated number that uniquely identifies the version.
Version displays the name of the version as defined in the Version Label field in the Version Details window.
Comments displays the comments about the version, if specified in the Version Details window.
Initiated By displays the name of the authorized user who activated the change log (for the original version listed in the first row) or started a revision (for each subsequent row).
Start Date/Time displays the automatically recorded date and time that the revision was started. This does not apply to the original version.
End Date/Time displays the automatically recorded date and time that the change log was activated (for the original version listed in the first row) or the revision was ended (for each subsequent row). If the revision has not ended, this column will be blank.
If the electronic approval tracking option is being used, then the Version History table will display four additional columns.
Approved By displays the name of the assigned approver who electronically "signed off" on the version. If there are multiple assigned approvers, the names of all of those who have approved the revision are displayed on separate lines.
Approver Role displays the role of the assigned approver, if specified.
Approved Date/Time displays the date and time of the electronic approval made by the corresponding assigned approver.
Approval Comments displays any comments entered by the assigned approver at the time of approval.
In addition, this area of the window contains the Start Revision, End Revision and Edit Details buttons, which can be used by authorized users to manage revisions, and the Approve Version button, which allows an assigned approver to electronically sign off on a revision.
The Change Log table displays all modifications that were made to the analysis after the change log was activated. The change log records details of each modification at the time it is made, including:
Revision displays the number of the revision in which the modification was made.
Date/Time displays the date and time when the modification was made.
User displays the name of the user who made the modification.
Change Type displays the type of modification that was made:
Add indicates that the record was added to the analysis. This includes records that were inserted, pasted or imported. Which records are listed is subject to the following conditions:
If you pasted records, all items are listed.
If you imported existing records from the current project, the current database or another database, all items are listed.
If you imported data from an Excel spreadsheet, the change log lists the addition of the functions only. Any lower level records from the hierarchy are not listed.
Edit indicates that the record’s details were changed.
Delete indicates that the record was deleted from the analysis. Related records, if any, will also have been deleted. However, the change log lists only the deletion of the top record.
Record Type displays the type of record to which the modification was made (e.g., functions, failures, etc.).
Record Description displays the description of the record to which the modification was made.
Record ID displays the unique ID assigned to the record to which the modification was made.
Property displays the data field of the record to which the modification was made, if applicable.
Note: As you can change multiple properties at the same time, (e.g., for a cause record, you can modify the Initial Occurrence and Initial Detection values at the same time), each change to a property is listed separately. Also, if the Require reason for change check box was selected when the change was made, the same "Reason for Change" text displays for each property.
Value Before displays the value of the record property before the modification was made, if applicable.
Value After displays the value of the record property after the modification was made, if applicable.
Reason for Change displays the justification that the user supplied when making the change. This is recorded only if the Require reason for change check box was selected at the time the change was made. It is displayed only if the Require reason for change check box is currently selected.
Filters at the bottom of the Change Log table allow you to view only those changes that fit the criteria you specify. These filters include:
Revision allows you to view only the modifications made during a specified revision. If you select All, the most recent changes will appear at the top by default.
Date Range allows you to view only the modifications made to the analysis during a specified date range. You can enter the start and end dates in the format set in your region and language settings. You also can click the Date button next to the start and end date fields to open a calendar, which will allow you to choose the dates for these fields.
Change Type allows you to view only modifications of a specified type (i.e., Add, Edit, Delete).
Record Type allows you to view only modifications made to a specified type of record (e.g., function, failure, effect, etc.).
User allows you to view only modifications made by a specified user.
Clicking the Remove Filters button returns the Change Log table to the normal view in which all records are displayed. You can sort the log by any column by clicking the column header.
Any user can use the two buttons at the bottom of the window to export the Version History table and the Change Log table to Excel spreadsheets. Click the Export Version History button to export all of the data in the Version History table. Click the Export Change Log button to export all of the data currently displayed in the Change Log table based on the filter settings you set.
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