The Select Existing window provides a list of existing descriptions that might apply to the current text field. It is used extensively in applications such as Xfmea, RCM++, RBI and MPC, which facilitate data management and reporting for analyses that are based on lengthy text descriptions of intended functions, potential failure modes and recommended corrective actions. This feature is also available when applicable in other Synthesis applications.
Whenever the Select Existing window is available for a text field, the icon will be displayed.
The following picture shows an example of how a Select Existing window may be used in Xfmea to populate a text field. The list in the example is generated automatically from text that has been entered in the Function field for other projects within the database.
You can select the data sources that are used in this window by projects and items and, for FMEA records in Xfmea, RCM++ or RBI, by phrase sets. You can then filter the text descriptions in order to find the one that you want.
To insert one of the descriptions into the current field, double-click the row or select the row and click OK. If the Replace option is selected, the description will replace the current contents of the field. If the Append option is selected, the description will be added to the end of the current contents of the field.
The Select Existing window can utilize the same project and item filters that are available in many other locations throughout Synthesis desktop applications. For example, with the custom filters shown below, the window will show only text from analyses performed by Department A (project filter) that were modified within the last month (item filter).
To remove either filter, select Show All from the drop-down list.
In addition, when working with FMEA records in Xfmea, RCM++ or RBI, you can choose which of the predefined phrase sets you also want to include in the list. (Tip: If you want the window to only show text from selected phrase sets, create a filter that excludes all items. For example, you could create a "Phrase Sets Only" item filter that requires a part number that will never be used in any system hierarchy item. When that filter is applied, the window will only display text from the selected phrase sets.)
The descriptions are sorted alphabetically. When the table has focus, you can type a letter to move to the first description in the list that begins with the letter.
You can also filter these descriptions by entering one or more keywords into the input box at the top of the window. Use the drop-down list to specify how to match the specified keywords.
Contains returns descriptions that contain the exact string entered.
Contains Any allows you to enter multiple keywords (separated by commas) and returns descriptions that contain at least one of the keywords entered.
Contains All allows you to enter multiple keywords (separated by commas) and returns descriptions that contain all of the keywords entered.
Begins With returns descriptions where the exact string entered appears at the start of the field.
is returns descriptions where the exact string entered matches the whole field.
As you type in the Find field, the list is updated based on the filter criteria that you specified.
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